Varsity Spirit Pearl Harbor Memorial Parade in Hawaii

PLEASE NOTE: This itinerary is subject to change based on city and state health regulations. A final, more detailed itinerary will be emailed to all registered attendees closer to the event date. 

There is a considerable amount of walking for performers and spectators.  Please keep this in mind when considering this event.  

SUNDAY, DECEMBER 3, 2023: Early Arrival Day

• For those arriving early*, on-site registration is available at select times throughout the day. Times will be included in confirmation packet upon registration.
  • * additional costs apply

MONDAY, DECEMBER 4, 2023: Arrival Day!

• Arrive in Honolulu, HI and arrival to the Waikiki Beach Marriott Resort and Spa!
• Registration is available throughout the day.

PLEASE NOTE: Flights to Honolulu and airport transfers are NOT INCLUDED in the cost of the performance package. 

 TUESDAY, DECEMBER 5, 2023: Day 1 of Exploring!

• Group A will take a Tour of Pearl Harbor!  Trip includes visit to the USS Arizona Memorial Visitor Center and the USS Missouri.
  • Tickets for the boat ride to the USS Arizona Memorial are not included and must be purchased individually.
• Group B will have morning or early afternoon rehearsal.
• Enjoy the rest of the day at Waikiki Beach!

*Attendees will be split into Group A & B in late October based on enrollments.

WEDNESDAY, DECEMBER 6, 2023: Day 2 of Exploring!

• Group B will take a Tour of Pearl Harbor!  Trip includes visit to the USS Arizona Memorial Visitor Center and the USS Missouri.
  • Tickets for the boat ride to the USS Arizona Memorial are not included and must be purchased individually.
• Group A will have morning or early afternoon rehearsal.
• Enjoy the rest of the day at Waikiki Beach!

THURSDAY, DECEMBER 7, 2023: PARADE DAY!

• Free morning to enjoy the island!
• This evening participate in the 82^nd Annual Pearl Harbor Memorial Parade
• After performance, enjoy a picnic dinner with other parade participants

FRIDAY, DECEMBER 8, 2023: Luau Day!

• Free morning to enjoy Waikiki Beach, shopping or hiking!
• Afternoon exclusive luau and event closing
  • The luau is an exclusive experience for Varsity package attendees. 

SATURDAY, DECEMBER 9, 2023: Head home from Hawaii!

• Departure from Honolulu to home city

Please note that one (1) chaperone 21 years or older is required to attend for every three (3) participants.

The Pearl Harbor Memorial Parade is SOLD OUT for the 2023 event. For additional Special Event options, see below.

• CLICK HERE for information about the London New Year’s Day Parade.
• CLICK HERE for information about the Cheez-It Citrus Bowl.

CLICK HERE to view the 2023 Varsity Pearl Harbor Memorial Parade Pricing Guide 

TOUR COST, RESERVATIONS & PAYMENTS: The total number accepted for the tour is limited. Completed reservation application and $200.00 (non-refundable) per person deposit MUST BE RECEIVED IN THE VARSITY SPIRIT OFFICE within two weeks of your invoice date: (This deposit is credited towards your total cost.)

HOW DOES PRICING WORK?
Pricing is per person based on the total number of people in the room regardless if they are a participant or a spectator. For example, 3 participants and one spectator would be the quad rate per person. The participants would each pay the participant quad rate and the spectator would be the quad spectator price. All prices listed below is per person.

REGISTRATION DEADLINES: 

• If you attended camp in June, your registration is due on July 14, 2023.
• If you attended camp in July, your registration is due on August 16, 2023.
• If you attended camp in August, your registration is due on September 13, 2023.

$200 per person deposit due upon invoice date.  If your deposit hasn’t been received within two weeks of your invoice date your registration will be canceled.

FINAL PAYMENT IS DUE IN THE VARSITY SPIRIT OFFICE ON OR BEFORE OCTOBER 20.

*Trips may sell out prior to deadlines. Registrations are taken on a first come, first served basis with deposits. After September 13, please call the Varsity Spirit office at 844-399-0644 for availability. 

Cancellations on or before October 13, 2023 will receive a full refund except for the $200 deposit. For cancellations between October 14, 2023 and October 20, 2023 an additional $100 per person penalty will apply. Starting on October 21, 2023, there will be no refunds.

EXTRA NIGHTS: A limited number of rooms are available for early arrival and late departure. Extended stay room rate is $410 per room per night (fee includes taxes and resort fee). Please indicate on your registration form if you wish to purchase an extra night. Early onsite registration will be available for those purchasing the extra nights beginning Friday, December 1 and running through Sunday, December 10.

OCEANVIEW UPGRADE:  A limited number of Oceanview Upgrades are available for an additional $125 per night, tax included.  This would be an additional $625 for the 5 night package.  Additional nights for the Oceanview Upgrades are $535 per night.

Included with Cost of Trip	NOT Included with Cost of Trip
Five (5) nights of accommodation at the 5-star Marriott Resort and Spa Waikiki Beach	Transportation from hometown to Honolulu, HI
Excursion to the USS Arizona Memorial Visitor Center and USS Missouri	Transportation from the Honolulu International Airport to the Marriott Waikiki Beach
Performance in the 82nd Annual Pearl Harbor Memorial Parade	Any non-specified meals and excursions
Post-Parade Picnic with other parade performers	Optional travel items and personal souvenirs
Exclusive Hawaiian Luau with buffet dinner	Any other items not specified as included
One breakfast buffet at the Waikiki Marriott	Ticket to USS Arizona Memorial
All-American Uniform (athletes only)	Uniform Alterations
Pearl Harbor Memorial Parade Medal (athletes only)
Souvenir T-Shirt (spectators and athletes)

 

TRAVEL PROTECTION PLAN:

To help protect your travel investment, we have partnered with Trip Mate to provide an optional Travel Protection Plan for your trip. The Travel Protection Plan includes coverage for Trip Cancellation, Trip Interruption, Missed Connection, Baggage Delay and more.

The optional Travel Protection plan, must be added to your reservation within 2 weeks of registering for the event and must be paid in full with your deposit.

For additional information on the Travel Protection plan, please visit www.tripmate.com/wpF440V.

Plan costs below are listed per person based on room type.

*The Travel Protection Plan coverage can include direct flights to Hawaii provided the date of travel for the direct air flights are within 7 total days of the scheduled Trip Dates. Additional terms and conditions apply.

Please see important disclosures https://www.tripmate.com/main/consumer-disclosures/

The plan cost for the travel protection plan includes the plan premium and a fee for non-insurance assistance services. You may obtain information on the plan fees by emailing assistancefees@tripmate.com with approval number 2960047.

Package Type	Travel Protection Plan Cost*
Quad Participant	$157.00
Quad Spectator	$154.00
Triple Participant	$164.00
Triple Spectator	$161.00
Double Participant	$181.00
Double Spectator	$178.00
Single Spectator	$230.00

 

This advertisement contains highlights of the plans developed by Trip Mate Inc., which include travel insurance coverages underwritten by United States Fire Insurance Company, Principal Office located in Morristown, New Jersey, under form series T7000 et al, T210 et al and TP-401 et al and non-insurance Travel Assistance Services provided by Generali Global Assistance and FootprintID®. The terms of insurance coverages in the plans may vary by jurisdiction and not all insurance coverages are available in all jurisdictions. Insurance coverages in these plans are subject to terms, limitations and exclusions including an exclusion for pre-existing medical conditions. In most states, your travel retailer is not a licensed insurance producer/agent and is not qualified or authorized to answer technical questions about the terms, benefits, exclusions and conditions of the insurance offered or to evaluate the adequacy of your existing insurance coverage. Your travel retailer may be compensated for the purchase of a plan and may provide general information about the plans offered, including a description of the coverage and price. The purchase of travel insurance is not required in order to purchase any other product or service from your travel retailer. CA DOI toll free number is 800-927-4357. The cost of your plan is for the entire plan, which consists of both insurance and non-insurance components. Individuals looking to obtain additional information regarding the features and pricing of each travel plan component, please contact Trip Mate, Inc. (dba Trip Mate Insurance in CA and UT; CA license #0805270); P.O. Box 527, Hazelwood, MO 63042; 1-833-297-2255; assistancefees@tripmate.com. While Trip Mate, Inc. markets the travel insurance in these plans on behalf of USF, non-insurance components of the plans were added to the plans by Trip Mate Inc., and Trip Mate, Inc. does not receive compensation from USF for providing the noninsurance components of the plans.

The Pearl Harbor Memorial Parade is SOLD OUT for the 2023 event. For additional Special Event options, see below.

• CLICK HERE for information about the London New Year’s Day Parade.
• CLICK HERE for information about the Cheez-It Citrus Bowl.

Event Registration Specialist:

• Michele Shetzer – mshetzer@varsity.com

*Please do not email credit card information. After your registration is received, you will receive a confirmation via email. Once that is received you may contact the Varsity office at 844-399-0644  to make a credit card payment. 

Registration will not be complete until payment is received. 

REGISTRATION DEADLINES: 

• If you attended camp in June, your registration is due on July 14, 2023.
• If you attended camp in July, your registration is due on August 16, 2023.
• If you attended camp in August, your registration is due on September 13, 2023.

$200 per person deposit due upon invoice date.  If your deposit hasn’t been received within two weeks of your invoice date your registration will be canceled.

*FINAL PAYMENT IS DUE IN THE VARSITY SPIRIT OFFICE ON OR BEFORE OCTOBER 20, 2023. UNIFORMS WILL NOT BE SHIPPED UNTIL THE BALANCE OF PAYMENT IS MADE.

Adult Participant Waiver 

Minor Participant Waiver

Airfare from your hometown to Hawaii and airport transfers from the Honolulu International Airport and the Marriott Waikiki Resort are not included in the cost of the trip and will be the responsibility of the attendee.

Check out our travel partners and airline discounts that are available to all Varsity Spirit Spectacular attendees below:

Airline and Rental Car Discounts: 

Delta Airlines

• Delta Airlines is a preferred partner of Varsity Spirit. Reservations and ticketing is available via Delta Meetings or by calling our Delta Meeting Network Reservations at 800-328-1111. When booking online select ‘Book Your Flight’ and enter our Meeting Code: NM2NZ.  This meeting code cannot be used by travel agencies and is only valid for certain fare types.

Southwest Airlines 

AVIS Car Rentals

CLICK HERE to view the event uniform fit guide.

TOUR ORGANIZER: This tour is being organized for selected All-Americans of the Universal Cheerleaders Association, Universal Dance Association, National Cheerleaders Association, National Dance Alliance divisions and Universal Spirit Association and Urban Cheerleading Experience of Varsity Spirit LLC.

• Varsity Spirit: 640 Shiloh Rd., Building 2, Suite 200, Plano, TX 75074; Telephone 844-399-0644.

Cancellations on or before October 13, 2023 will receive a full refund except for the $200 deposit. For cancellations between  October 14, 2023 and October 20, 2023 an additional $100 per person penalty will apply. Starting on October 21, 2023, there will be no refunds.

All cancellations must be in writing to Varsity Spirit via email to Michele Shetzer – mshetzer@varsity.com. We will not accept cancellations by phone.

CONFIRMATION: After completed reservation application and deposit are received, a reservation confirmation will be sent to you via email. Information regarding the performance and confirmed rooming list will be sent to you in late September. A link with your routine and your uniform will be sent to you two weeks prior to the event.

RESPONSIBILITY DISCLOSURE NOTICE: VARSITY SPIRIT LLC, D.B.A. UNIVERSAL CHEERLEADERS ASSOCIATION, UNIVERSAL DANCE ASSOCIATION, NATIONAL CHEERLEADERS ASSOCIATION, NATIONAL DANCE ALLIANCE AND URBAN CHEERLEADING EXPERIENCE, divisions of VARSITY SPIRIT LLC, act only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related services are provided by independent third parties not under the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall NOT bear any liability to the passenger or any third party for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason or any defect, through the acts of defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. as a direct or indirect result of acts of God, dangers incident to fire, breakdown in machinery or equipment, acts of governments or other authorities, acts of terrorism, civil disturbances, strikes, riots, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical, or customs regulations, or from any other causes beyond the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall not be liable for any losses or additional expenses due to delay or changes in schedule or any other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person’s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for tour portions or unused services can be made unless agreed prior to the scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents herein to your traveling companions. Payment of any deposit of final payment shall be deemed to constitute consent be each passenger to these terms. Baggage is carried at the owner’s risk and baggage insurance is strongly recommended. It is also recommended that each participant in this tour have his or her own attorney review this RESPONSIBILITY DISCLOSURE NOTICE before indicated his or her consent by signing the reservation form.

• Q: How much spending money should I bring with me?
  • A: That’s up to you. You will only need money for meals not included in the package and miscellaneous items such as snacks and souvenirs. You will need to plan for all meals with the exception of the After-Parade Picnic and the Luau Meal. You may also plan for miscellaneous items such as snacks and souvenirs.
• Q: How often will I receive updates?
  • A: We try to communicate regularly with all attendees. Once registered, attendees will receive a confirmation email. After that, all event communication will come through the event BAND app.  Everyone will need to download the app and join the group in order to receive updates.
• Q: My coach is coming to Hawaii as a spectator. Can he/she attend practice? Can my parents?
  • A: In order to eliminate all distractions and comply with social distancing, our rehearsals are closed to all spectators. This will hopefully allow us to streamline the practices which in turn should allow for more time on the beach or exploring Hawaii!
• Q: What happens if I get injured or become ill during the event?
  • A:We will have first aid staff on duty throughout the event. Additional medical treatment is at the expense of the participant.
• Q: When do we need to arrive to Honolulu?
  • A: Standard arrival day is Monday, December 4. We do offer a limited number of extra nights starting on Friday, December 1 for those requesting an early arrival (additional fee applies). We suggest arriving as early as you can so that you can get registered and start enjoying Hawaii. It will also allow for any potential flight delays due to weather.
• Q: Do we have to follow the group itinerary when it comes to excursions?
  • A: No, the only required event is rehearsal for performers if they’d like to participate in the parade performance.  However, the trips we have planned are amazing opportunities to appreciate what others have given to help ensure our freedom and to learn about the Hawaiian culture. We’d suggest asking your schools for excused absence since educational opportunities exist on this trip.

• Q: How Much Walking/Performing does the parade require?
  • • A: This parade covers a long distance.  The walk for performers from the hotel to the parade starting line is approximately a mile, and then the parade itself is almost 2 miles long.  Performers will be moving/performing the entire time.
• Q: We missed our deadline for registration and deposit…Are we too late?

• A: Please call our Customer Service at 844-399-0644 for availability.

• Q: How do we know what size uniform to order?
  • A:Watch this short videowith instructions on how to properly measure for your uniform. Please note: Your current Varsity uniform will more than likely be a different fit than the uniform we use for Special Events. Please note that any uniform alterations needed are at the expense of the attendees.
• Q: My performer already has a uniform from a past Varsity Spirit Special Event. Is the uniform the same and do we get a discount?
  • A: The uniform for the 2023 Varsity Pearl Harbor Memorial Parade is different from any other Varsity special event uniform so all performers will receive the uniform.  If you attended the 2022 Varsity Pearl Harbor Memorial Parade event then the uniform is the same and you may deduct $40 from your package price if your uniform still fits and is in good condition.
• Q: What is the difference between the Participant and Spectator pricing?
  • A: The uniform, parade medal, choreography material and parade opportunity are the only differences. Everything that is listed as INCLUDED in the tour package is available to everyone.

2023 Event Press Release

CLICK HERE to view more information about Varsity Spirit’s fundraising partners!