Stay Smart

Overview

Stay Smart aims to provide programs with the best customer experience and consistency across our brands regarding accommodations for Varsity All Star events. While housing remains necessary at select events and in certain venues, we are pleased to announce that in the 2021-2022 season Varsity All Star has aligned our housing program with our new Event Types and added some new and exciting incentives to Stay Smart. For events that do not require housing, our partners will work with hotel properties surrounding event venues to assist programs in getting the best possible booking options for your teams.

New This Season

We have streamlined our Stay Smart policies, procedures and forms so your experience is the same, regardless of the housing partner administering the event. By consolidating our housing partners and re-examining our exemptions process, we have made Stay Smart more efficient and friendly for your program. Commuters, those that wish to use Rewards Bookings with points, Military, Government, or Hotel Industry special rates have all been taken into consideration.

Also new this season, is a National Director of Stay Smart that is focused on putting your needs first! Please feel free to e-mail us with any questions and or concerns you may have at staysmart@varsity.com. We are here for you!

Stay Smart Housing Options

Regardless of the Stay Smart event type you choose, you will notice that our housing partners have negotiated team-friendly, flexible policies surrounding deposits and cancellations for all of our events, in the hopes that you can spend less time on room blocks and more time on your team’s preparation and performance. To access links to convenient booking options through our housing partners, please see that specific event page and scroll down to additional information.

Stay Smart Housing Required Events
These are mostly World’s Bid giving or City Wide events with hotels that require attrition on blocks in exchange for hosting the event. Varsity All Star has worked hard over the last few years to minimize the number of events with a Housing Required designation. When an event is classified as housing required, it helps us to ensure that the event is held on the most ideal date in the most ideal venue and city. This enables our partners to lock in the lowest hotel rates at premier properties, guarantee hotel room types, and amenities.

Stay Smart Housing Rewards Events
For the majority of our two-day National and Showdown events, you now have the exciting option of booking through our housing partner for premium hotel properties. Our housing partner has worked tirelessly to secure the best rates and amenities for you and we are excited to offer you blocks with team friendly terms and conditions as well as exciting rewards for booking through our partner hotels at these select events!

Stay Smart Housing Offered Events
For our Classic and Challenge one-day events, we are excited to bring you another option that will suit your busy life-style and meet the unique needs of your program. These events will offer our TTS Live! link for fast, convenient booking of rooms with the hotels brands you know and love at wholesale prices.

Customer Guarantees

  • Lowest Room Rate Guarantee, plus an easy way to report a lower rate if you find one*
  • Block Schedules provided no less than 4 weeks prior to each 2-day event, giving teams the ability to book only the nights needed
  • Simplified booking and compliance processes
  • Ability to collect and use hotel loyalty points
  • No minimum night stay
    • Some premier hotel properties may require a minimum night stay for their hotel. This is not a requirement of Stay Smart.

*Lowest Room Rate Guarantee will be honored when comparable rooms are found for a lower rate. If you find a room of the same type (double, king, etc.), on the same dates, with the same included amenities (breakfast, parking, etc.) and with the same team-friendly payment and cancellation terms, please report it to the Housing Partner.

Our Housing Partners

Team Travel Source

Connections Housing will provide Housing Services for CHEERSPORT Nationals in Atlanta, GA on February 19-20, 2022.

FAQ

When will housing blocks open for booking? 

  • For events in November & December: July 28, 2021
  • For events in January: August 11, 2021*
    •  JAMfest Cheer Super National will open on September 14, 2021
  • For events in February: August 25, 2021*
    • CHEERSPORT Nationals will open on September 14, 2021
    • NCA All-Star Nationals will open on September 16, 2021
  • For events in March & April: September 8, 2021

How does a customer benefit from attending an event where housing is required?

Housing requirements at events will…

  • Ensure the event is held on the most ideal date
  • Lock in the lowest hotel rates at the premier properties
  • Guarantee hotel room types
  • Ensure hotel terms and conditions are fair and team-friendly
  • Allow you to collect and use your hotel loyalty points.

What is the purpose of a housing requirement? 

The purpose of a housing requirement is two-fold. The first purpose is to protect our customers. Having a housing requirement allows our housing partners the ability to negotiate the lowest rates, and hold those rates firm for our customers, preventing supply and demand from influencing rate changes from the time the venues are contracted until the event occurs. These negotiations also include getting the best amenities and team-friendly cancellation policies with premier hotel properties near the venue.

Secondly, the ability to secure the best space for an event in the ideal time frame is directly tied to the event producer’s ability to deliver and track hotel room nights. Cities build convention centers and venues of all sizes to bring in business. Cities measure an event’s impact on their economy based on hotel room usage. If an event can prove their positive economic impact on the city by accounting for all their participants utilizing their hotels, then the city will in turn help the event to secure the best possible dates and rates for the future. This is true for large, city-wide events, as well as smaller events in smaller cities.

"'WOW!! I can breathe! Matt was so helpful and wonderful! He is working on WSF but got us taken care of for St. Louis and Nashville. Thank you all again for your help! The owner, coaches, and parents will be very happy with your team work and selections!'" Memphis Pride
"'This is so easy I love it!'" Wylie Elite
"'I LOVE the fact that I can see the reservations booked for each of the hotels in our block.'" Indiana Ultimate
"'This is SO EASY.'" FAME