Stay Smart

Overview

Stay Smart aims to provide programs with the best customer experience and consistency across our brands regarding housing requirements for Varsity All Star events. While housing remains necessary at select events and in certain venues, we are pleased to announce that in the 2020-2021 season Varsity All Star will be eliminating required housing from the majority of our 2-day competitions. For events that do not require housing, our housing partners will still be working with hotel properties surrounding event venues to assists programs in getting the best possible housing options for their teams.

*For updated travel information regarding hotel accommodations due to COVID-19, please check with the Housing Partner for your event. 

New This Season

This season, housing will not be required at about 90% of our competitions. With more than 400+ events within our family of brands, you are sure to find the perfect schedule to meet your program’s needs. Below is a list of the events that will require housing in the 2020-2021 season. Housing is required for these events for a variety of reasons including demand within the city or venue, venues that are connected to resort properties, and date stability. Our Worlds Bid Events in particular must follow strict date and distance parameters each season in order abide by USASF event producer guidelines.

Also new this season, we have streamlined our housing partnerships to further improve our customer experience across all Varsity All Star brands. We will continue to uphold our same customer guarantees through our two partners, Team Travel Source and Tournament Housing Services. Both are committed to a smooth booking process for all, simple compliance check points and top-notch customer service. A change that many of our customers will notice is that Team Travel Source will now be handling NCA All-Star Nationals and CHEERSPORT Nationals. See below to view the dates that housing will open and bookings can begin.

To help ease the minds of our customers, Team Travel Source and Tournament Housing Services have team-friendly, flexible policies surrounding deposits and cancellations for all of our events, including the events that require housing. Should Varsity All Star choose to cancel an event due to COVID-19, hotel room refunds will be issued in full. Since hotels all operate a little bit differently, our housing partners are required to provide all deposit and cancellation terms prior to booking.

View the events that require housing in 2020-2021.

Customer Guarantees

  • Lowest Room Rate Guarantee, plus an easy way to report a lower rate if you find one*
  • Block Schedules provided no less than 4 weeks prior to each 2-day event, giving teams the ability to book only the nights needed
  • Simplified booking and compliance processes
  • Ability to collect and use hotel loyalty points
  • No minimum night stay
    • Some premier hotel properties may require a minimum night stay for their hotel. This is not a requirement of Stay Smart.

*Lowest Room Rate Guarantee will be honored when comparable rooms are found for a lower rate. If you find a room of the same type (double, king, etc.), on the same dates, with the same included amenities (breakfast, parking, etc.) and with the same team-friendly payment and cancellation terms, please report it to the Housing Partner.

Book Housing

This season, housing for both Team Travel Source and Tournament Housing Services will open on the staggered schedule below. Please contact your housing partner for more information.

  • For events in November & December 2020: August 26, 2020
  • For events in January 2021: September 2, 2020
  • For events in February 2021: September 9, 2020
  • For events in March 2021: September 16, 2020
  • For events in April 2021: September 23, 2020
  • For events in May 2021 & beyond: September 30, 2020

Our Housing Partners

Team Travel Source

Tournament Housing Services

FAQ

When will housing blocks open for booking? 

  • For events in November & December 2020: August 26, 2020
  • Fore events in January 2021: September 2, 2020
  • For events in February 2021: September 9, 2020
  • For events in March 2021: September 16, 2020
  • For events in April 2021: September 23, 2020
  • For events in May 2021 & beyond: September 30, 2020

How does a customer benefit from attending an event where housing is required?

Housing requirements at events will…

  • Ensure the event is held on the most ideal date
  • Lock in the lowest hotel rates at the premier properties
  • Guarantee hotel room types
  • Ensure hotel terms and conditions are fair and team-friendly
  • Allow you to collect and use your hotel loyalty points.

What is the purpose of a housing requirement? 

The purpose of a housing requirement is two-fold. The first purpose is to protect our customers. Having a housing requirement allows our housing partners the ability to negotiate the lowest rates, and hold those rates firm for our customers, preventing supply and demand from influencing rate changes from the time the venues are contracted until the event occurs. These negotiations also include getting the best amenities and team-friendly cancellation policies with premier hotel properties near the venue.

Secondly, the ability to secure the best space for an event in the ideal time frame is directly tied to the event producer’s ability to deliver and track hotel room nights. Cities build convention centers and venues of all sizes to bring in business. Cities measure an event’s impact on their economy based on hotel room usage. If an event can prove their positive economic impact on the city by accounting for all their participants utilizing their hotels, then the city will in turn help the event to secure the best possible dates and rates for the future. This is true for large, city-wide events, as well as smaller events in smaller cities.

"'WOW!! I can breathe! Matt was so helpful and wonderful! He is working on WSF but got us taken care of for St. Louis and Nashville. Thank you all again for your help! The owner, coaches, and parents will be very happy with your team work and selections!'" Memphis Pride
"'This is so easy I love it!'" Wylie Elite
"'I LOVE the fact that I can see the reservations booked for each of the hotels in our block.'" Indiana Ultimate
"'This is SO EASY.'" FAME