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P R I C I N G &
D E P O S I T S
T E R M S &
C O N D I T I O N S
PLEASE READ ALL INFORMATION CAREFULLY, ESPECIALLY THE PAYMENT SCHEDULES AND CANCELLATION POLICY
TOUR COST, RESERVATIONS & PAYMENTS:
The total number accepted for the tour is limited. Completed reservation
application and $150.00 (non-refundable) per person deposit MUST
BE RECEIVED in the Varsity Spirit OFFICE on or before September 14,
2016. You may fax in your registration forms to Varsity Spirit. However,
rooms are not guaranteed until deposits or a school pur-
chase order has been received in the Varsity Spirit office.
(Deposits are credited toward your total cost)
PARTICIPANT PRICES:
Quad (4 persons per room), $917.00 per person
Triple (3 persons per room), $967.00 per person
Double (2 persons per room), $1085.00 per person
Single (not available)
SPECTATOR/CHAPERONE PRICES:
Quad (4 persons per room), $877.00 per person
Triple (3 persons per room), $927.00 per person
Double (2 persons per room), $1045.00 per person
Single (1 person per room), $1310.00
Pricing is based on the total number of people in a room regardless
if they are a participant or a chaperone. For example, 3 participants
and one chaperone in a room would be the quad rate. The partici-
pants would pay the Participant quad rate and the spectator/chaper-
one would pay the Spectator/Chaperone Quad rate.
• EXTRA NIGHTS: A limited number of rooms are available for Monday,
December 26; Tuesday, December 27 or Sunday, January 1 at $185
per ROOM per night. Please indicate if you wish to purchase an extra
night. (Extra night fees are for room only. This does not change the 4
Day Walt Disney World
®
PARK HOPPER
®
.)
•
TICKET UPGRADE:
You may upgrade your 4 day PARK HOPPER
®
to
a 5 day PARK HOPPER
®
for $30 per person. Please indicate on your
rooming list if you wish to do this.
CHAPERONES:
EACH TEAM AND MASCOT MUST HAVE AT LEAST
ONE ADULT CHAPERONE FOR EVERY 10 PARTICIPANTS. VARSITY
SPIRIT LLC IS NOT RESPONSIBLE FOR SUPERVISING THE PARTICIPANTS!
FINAL PAYMENT IS DUE IN THE VARSITY SPIRIT OFFICE ON OR
BEFORE NOVEMBER 4, 2016.
UNIFORMS WILL NOT BE
SHIPPED UNTIL THE BALANCE OF PAYMENT IS MADE
.
PLEASE NOTE:
If final payment is not received by November 4, 2016,
and the special written arrangements are not made with Varsity
Spirit PRIOR to the November 4 deadline, tour participants will
automatically be removed from the tour, which will result in a
complete forfeiture of all monies paid.
CANCELLATIONS AND REFUNDS:
For cancellations received in the Varsity Spirit office on or before
October 5, 2016, all monies will be refunded with the exception of the
$150.00 per person deposit. For cancellations received in the Var-
sity Spirit office between October 6, 2016 and November 4, 2016,
an additional $100.00 per person penalty will apply to cover enter-
tainment and hotel guarantees. For cancellations after November 5,
2016, no refunds will be made. NO EXCEPTIONS. All cancellations
must be in writing to Varsity Spirit and may be faxed to Varsity Spirit
at 800/969-8295 or emailed to Mendy Terrell at mterrell@varsity.
com. We will not accept cancellations by phone.
TOUR ORGANIZER:
This tour is being organized for select participants of the Universal
Cheerleaders Association, Universal Dance Association,
National Cheerleaders Association, National Dance Alliance
and Spirit Xpress, divisions of Varsity Spirit LLC.
Varsity Spirit LLC’s address is
6745 Lenox Center Court, Suite 300,
Memphis, TN 38115;
Phone 888/243-3782 or 800/326-2383; Fax 901/387-4357.
CONFIRMATION:
After completed reservation application and deposit are received, a
reservation confirmation will be sent to you via email. Information
regarding the performance, liability waivers, rules of conduct, and
confirmed rooming list will be sent to you the first of October. A dvd
of the performance routine and all uniforms will be sent to you two
weeks prior to the event (if your team has paid in full).
FLIGHT ARRANGEMENTS TO ORLANDO:
If you plan to fly from your home to Orlando, we suggest you use A&I
Travel to make your flight arrangements. If there are flight delays or
weather cancellations on arrival or departure days, we will be able
to accommodate you better with tickets purchased through A&I Travel
Management. A&I’s telephone number is
1-866-719-0379. (ALL
flights must arrive into the Orlando International Airport (MCO).
RESPONSIBILITY DISCLOSURE NOTICE:
VARSITY SPIRIT LLC, D.B.A UNIVERSAL CHEERLEADERS ASSO-
CIATION, NATIONAL CHEERLEADERS ASSOCIATION, UNIVER-
SAL DANCE ASSOCIATION, NATIONAL DANCE ALLIANCE AND
SPIRIT XPRESS, divisions of VARSITY SPIRIT LLC, act only as an
agent in connection with the tour offered herein and its liability is
limited. The travel services including air transportation, carriage by
land, hotel accommodations, restaurants, and related services are
provided by independent third parties not under the control of VARSI-
TY SPIRIT LLC. VARSITY SPIRIT LLC shall NOT bear any liability to the
passenger or any third party for any injury, damage, loss, accident,
delay, or irregularity which may be occasioned either by reason or
any defect, through the acts of defaults of any company or person
engaged in conveying the passengers or in carrying out the arrange-
ments of the tour and/or performance events, venues, etc. as a direct
or indirect result of acts of God, dangers incident to fire, breakdown
in machinery or equipment, acts of governments or other authori-
ties, acts of terrorism, civil disturbances, strikes, riots, theft, unhealthy
conditions, pilferage, epidemics, quarantines, medical, or customs
regulations, or from any other causes beyond the control of VARSITY
SPIRIT LLC. VARSITY SPIRIT LLC shall not be liable for any losses or
additional expenses due to delay or changes in schedule or any other
causes. The right is reserved to decline, to accept, or to retain any tour
passenger should such person’s health or general deportment im-
pede the operation of the tour to the detriment of other passengers.
No refunds for tour portions or unused services can be made unless
agreed prior to the scheduled deadlines. Your retention of tickets,
reservations, or bookings after issuance shall constitute a consent to
the above and agreement on your part to convey the contents here-
in to your traveling companions. Payment of any deposit of final
payment shall be deemed to constitute consent be each passenger
to these terms. Baggage is carried at the owner’s risk and baggage
insurance is strongly recommended. It is also recommended that
each participant in this tour have his or her own attorney review this
RESPONSIBILITY DISCLOSURE NOTICE before indicated his or her
consent by signing the reservation form.