Don’t miss your chance to participate in an experience of a lifetime!
Join us December 29, 2023-January 2, 2024 at the Universal Orlando Resort for first ever Varsity Performing Arts New Year’s Celebration
Eligible Participants: High School Marching Bands, Athletics Bands & Pep Bands.
Location: Orlando, FL
Trip Dates: December 29, 2023-January 2, 2024
Please note: This New Year’s Celebration itinerary is subject to change based on city and state health regulations. A final, more detailed itinerary will be emailed to all registered attendees closer to the event date. Limited space available.
FRIDAY, DECEMBER 29
*PLEASE NOTE: Travel arrangements to Orlando are NOT INCLUDED in the cost of the performance package. Please call 1-866-719-0379 and ALTOUR will be happy to arrange your flight to the Orlando International Airport. You are responsible for transportation from the airport to and from the hotel.
SATURDAY, DECEMBER 30
SUNDAY, DECEMBER 31
MONDAY, JANUARY 1
TUESDAY, JANUARY 2
Please note: One (1) chaperone 21 years or older is required per 15 participants.
Tour Cost, Reservations & Payments: The total number accepted for the New Year’s Celebration is limited. Completed reservation application and $200 (non-refundable) per person deposit must be received in the Varsity Performing Arts office on or before the dates listed below. However, rooms are not guaranteed until deposits or a school purchase order has been received in the Varsity Performing Arts office. (Deposits are credited toward your total cost.)
Pricing for spectators and participants is calculated based on the total number of people in the room. For example, if there are three total people in the room, it is a triple, two people is a double, etc. Once you have the total number of people who will be in each room, each person will pay that price based on if they are a spectator or participant. For example, if there is one participant going with two family members, they will be in a triple room. The participant will pay the triple participant price and each of the two spectators will pay the spectator price.
*Please note that pricing is indicative of the 4N/5D package. If you wish to book an additional night for December 29, the cost is $289/room.
Participant Prices (per participant):
Quad – $1064
Triple – $1135
Double – $1277
No single for participants
Spectator/Chaperone Prices (per participant):
*Extra nights are available at an additional $289 per room per night.
**Upgrades to your 3 day, 2 park ticket are available with the following additional fees:
New Year’s Celebration Performer Package
New Year’s Celebration Chaperone/Spectator Package*
*Includes admission into Universal Studios and Universal Islands of Adventure
**Directors will receive one free single package for every 25 performers.
The cost of your trip does not include:
Important: The total number accepted for this New Year’s Celebration is limited. It is possible that this tour may fill up before posted deadlines. Therefore, we strongly recommend you send your registration forms and deposit in early. Flights to Orlando also fill quickly. Be sure to make flight arrangements as early as possible.
Confirmation: After completed reservation application is received, a reservation confirmation will be sent to you via email. If paying with credit card you will need to call into the office once this confirmation email is received.
Cancellations & Refunds: For cancellations received in the Varsity Performing Arts office ON OR BEFORE May 4th, 2023, all monies will be refunded with the exception of the $200.00 deposit. For cancellations in the Varsity Performing Arts office made BETWEEN May 5th, 2023 and October 27, 2023, an additional $100.00 per person penalty will apply to cover entertainment guarantees. For cancellations received AFTER October 28, 2023, THERE WILL BE NO REFUNDS.
Not with standing the foregoing, in the event that this event is cancelled by the event producer or if Varsity Performing Arts terminates its participation in the event, attendees will receive a full refund for their registration fees that they have paid Varsity Performing Arts as of the date of cancellation/termination.
Flight Arrangements to Orlando: If you plan to fly from your home to Orlando, we suggest you use ALTOUR Travel to make your flight arrangements. If there are flight delays or weather cancellations on arrival or departure days, we will be able to accommodate you better with tickets purchased through ALTOUR Travel Management. ALTOUR’s telephone number is 1-866-719-0379. You are responsible for providing your transportation from the airport to the hotel in Orlando.
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Responsibility Disclosure Notice: VARSITY SPIRIT LLC, D.B.A VARSITY PERFORMING ARTS, a division of VARSITY SPIRIT LLC, act only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related services are provided by independent third parties not under the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall NOT bear any liability to the passenger or any third party for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason or any defect, through the acts of defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. as a direct or indirect result of acts of God, dangers incident to fire, breakdown in machinery or equipment, acts of governments or other authorities, acts of terrorism, civil disturbances, strikes, riots, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical, or customs regulations, or from any other causes beyond the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall not be liable for any losses or additional expenses due to delay or changes in schedule or any other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person’s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for tour portions or unused services can be made unless agreed prior to the scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents herein to your traveling companions. Payment of any deposit of final payment shall be deemed to constitute consent be each passenger to these terms. Baggage is carried at the owner’s risk and baggage insurance is strongly recommended. It is also recommended that each participant in this tour have his or her own attorney review this RESPONSIBILITY DISCLOSURE NOTICE before indicated his or her consent by signing the reservation form.
STEP 1: Confirm Your Attendance – RSVP TODAY!
STEP 2: Begin your registration – REGISTER TODAY!
STEP 3: Please complete your digital & downloaded registrations forms & rosters.
3A: Complete the digital registration form online using the link above. Please note that a final roster will be required upon initial deposit deadlines (May 4, 2023). Upon submission of the registration form, you will be given a link for deposit submission.
3B: Download, complete, and submit all rosters digitally, and return via email to:
SCHOOLS A-M: Mendy Terrell – firstname.lastname@example.org
SCHOOLS N-Z: Lisa Holder – email@example.com
Subject: VPA New Year’s Celebration
*Please do not email credit card information. After your registration is received, you will receive a confirmation via email. Once that is received you may contact the VPA office at 800-238-0286 option 2 to make a credit card payment.
Completing the RSVP form confirms attendance, and registration will not be complete until payment is received.
All participants are encouraged to wear a uniform that best represents the image of their school! Participants and directors will also receive a New Year’s Celebration polo shirt included in the cost of the event, which can be worn for the performances.
*Please note: One (1) chaperone 21 years or older is required per 15 participants.
Spectator/Chaperone Pricing (Per Person):
New Year’s Celebration Spectator Package
Parking: If you chose to drive to Orlando, there will be a $12 per car, per day plus tax parking fee for self park. Parking for one bus included in package price for every 40 performers.
Q: How can I reserve my spot for this limited space event if the registration deposits aren’t due until September?
A: Completing the RSVP form will confirm your attendance! Someone from our team will then contact you to assist in the registration process.
Q: How much spending money should I bring with me?
A: That’s up to you. You will only need money for meals not included in the package and miscellaneous items such as snacks and souvenirs.
Q: What happens if I get injured or become ill during the event?
A: We will have first aid staff on duty throughout the event. Additional medical treatment is at the expense of the participant.
Q: When do we need to arrive to Orlando?
A: Normal arrival day is December 30. We do offer a limited number of extra nights on December 29 for those requesting a 4 night package. Additional room nights are also available. Be sure to check the cost of an extra night room.
Q: Can we visit both Universal parks?
A: Yes! Your tickets allow you to visit both Universal Studios and Universal Islands of Adventure! You can also upgrade to a 3 Park Ticket to visit Universal’s water park, Volcano Bay, for an additional fee.
Q: What safety precautions are the Universal Orlando Resort and Varsity Spirit taking?
A: Click here for the Universal Orlando Resort’s safety resources. Click here Varsity Spirit Health & Safety Statement.
A downloadable band member Press Release will be available for registrants to share with your local media outlets about this experience!
Let us know who you are:
Varsity SpiritCustomer Service
Varsity Spirit Corporate
6745 Lenox Center Court, Suite 300Memphis, TN 38115
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